Travel Guide

Travel expenses incurred by employees are reimbursable if they are necessary to perform a valid university business purpose, are reasonable in amount and allowable under state and university policy.

Meal, incidental and lodging expenses

Transportation expenses


Not reimbursable

  • Laundry charges, unless extended stay of 5 days or more
  • Alcohol
  • Tobacco
  • Tips for meals and hotel staff
  • Gifts, donations or contributions
  • Vicinity miles for meals
  • Insurance or ticket protectors on airfare, unless clear business purpose provided and supported by department authorization.

Additional resources

Policies and procedures

Download the Employee Travel Guide brochure (pdf)